China Visa Adventures

On Friday evening of the 29th of March my boss came upon the idea that I should join him on a business trip to China starting 9th of April in order to hold my “how to work with the JOEMs” training for our Chinese colleagues in our factories of Yantai and Shanghai. (The JOEMs are the Japanese car manufacturers Toyota Honda Nissan and so on.)
Um, sure, nice, overseas business trip is always interesting, but um, Germans need a visa for China. Dunno if I can get one so quickly, let’s try. So, on that same evening I asked the travel agent that we have to contractually use and they sent me necessary documents for Chinese visa application, which I started to fill out over the weekend.
I’ve been to China several times before, first time was in 2001 as a tourist when I visited Beijing and Shanghai doing the classic stuffs of visiting the Forbidden City and so on. Ever since I have been on quite a number of business trips to China, once Beijing, all other times Shanghai, and I don’t even remember how often I’ve been to Shanghai. For my previous position I went to Shanghai regularly once or twice a year for a yearly conference and also some trainings.
The one business trip I had to Beijing sticks out, since it was 2007, one year before the Olympics there and all the tourist street neighborhoods close to Tiananmen Square that I fondly remembered from 2001 were flattened and gone.

But back to the visa. For the previous visits, I always had ample time for getting a visa and left going to the embassy to the travel agent. It’s also been four years since I last went to China and I forgot most of how the visa application works.
This time, because time was so short, I eventually decided to go myself to the embassy, but before that I needed to get an invitation letter from our Chinese counterpart. Usually they want two weeks of lead time to issue such letters, I had two days.
The travel agency sent me only a PDF sample of an invitation letter. Upon asking whether they have a word version of the thing, the answer was no. After begging the Chinese counterpart, they made their own invitation letter. I sent it to the travel agent for check and they said it’s unusable, why didn’t you use the WORD format? Which WORD format???? You guys sent me only a PDF and then said you have no WORD . Turns out they misunderstood… arghhh. They finally sent me a WORD format, which I sent to China and begged again to fill it out. I got the new invitation letter and went to the embassy in Tokyo on Wednesday the 3rd. The lady at the counter checks everything and says. Your passport number on the invitation letter is written wrongly, we cannot accept it. Ahhhhhhhhh! Two numbers were switched around and I didn’t notice, the travel agent who “checked” the document the night before didn’t notice. They told me I have to get a new invitation letter, but at least they allowed me to fax it to them instead of coming in once more. So I rushed back to the office and begged the Chinese counterpart to issue yet a new letter. After much begging I got the third version of the invitation letter, which needed to be stamped and signed by a director, and faxed it to the embassy. They accepted it and promised to have the visa ready on Monday morning, one day before I was supposed to fly.


I am of course majorly pissed with the Japanese travel agent and they shall get a fat complaint from me after the business trip is done. They made three major mistakes, not to send me an editable invitation letter, then to claim they don’t have one, then to miss the mistake on the finished letter. What the heck are we paying them for? When I was told we cannot accept the Invitation letter by the embassy, I thought I was in Kafka’s Der Prozess (The Trial), lol. Brought down by bureaucracy! 😉
I find it extremely fascinating why Japanese nationals don’t need a visa to China (if they stay under two weeks). Chinese nationals always need visas to Japan. Why are the Chinese not returning the “favor” and let the Japanese into their country without a visa? Why do Germans need a visa? Anyway, another page gone in my passport now 😉 and I wrote this while sitting on the plane to Yantai.

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